Vendor Instructions

Are you all done registering?

Make sure we have:

  1. Your contact info
  2.  Logo
  3. Insurance. We will need to get a certificate of additionally insured from you with a minimum of $1,000,000 in liability coverage. These can be emailed to or mailed to Sedona Mountain Bike Festival LLC, 1695 West highway 89a, Sedona, AZ 86336. This is what needs to be shown as the name insured: Sedona Mountain Bike Festival LLC 1695 West highway 89a, Sedona, AZ 86336, AND City Of Sedona, 102 Roadrunner Dr, Sedona AZ 86336
  4.  Planning on selling anything? You will need a temporary business license with the City Of Sedona. Download here: ​ If you have any questions please Contact Cherise Fullbright at the City of Sedona at

A few Key Points

  • Share!​ We have an event webpage at, a facebook page at, Instagram page at and a pro mo video at Please
    share a link on your page!
  • Wrist Bands​ – Guests buy wristbands so that they can demo bikes and get on the
    shuttles. Please do not demo bikes to people without wristbands. We have the bands so
    that you are getting customers that are really looking to demo a bike and not just every
    person that comes through the park.
  • Waivers​ – Please bring your own waivers! Riders signed up for the event will not have to
    sign a general waiver so make sure that you have your own for your bikes.
  • Set Up​ – The event is set to take place November 12-14th. Vendor set up will start
    at noon Thursday, Nov, 11th and will close at 9 am on the 1st. After 9 am on the 12th the
    road will be closed and participants will be welcomed into the vendor area. Tear down
    will start Sunday at 5pm, Nov 14th and will need to be completed by 9am the next day.
    If you arrive early or want to stay late, there is parking available just off site to stage
    larger vehicles. Please email me for more info if you need it. The event will be at the
    same location as last year at 525 Posse Ground Rd, Sedona, AZ 86336.
  • E-Bikes​ – A lot of companies make them and Sedona has hardly any places to ride
    them. If you plan to demo E-bikes the USFS does not allow them on ANY​ single track in
    Sedona so don’t be surprised when you get here. They will only be allowed at the park
    and on dirt roads in the area. We are working on other options, but no guarantee at this
  • Download your w9​ here: MTB Festival W9

Need a place to stay? Check out our sponsoring hotels.
Any questions for me? Email us at