Exhibitor Sign Up

Thank you for thinking about the 2025 Sedona Mountain Bike Festival. If you came to our event in the past then you know what a valuable event this is for your brand. This is an opportunity to meet with core riders in your market at a time of year when they are looking to make a buying decision. Best of all the event is in stunning Sedona close to hundreds of miles of trails.

For information and pricing please email us: info@sedonamtbfestival.com

What we need from you to sign up:

  1. Email us and let us know what size space you want. Then we will send you an invoice.
  2. STOP: let us make sure we have a space for you, then we will reply to your email.
  3. Send us your logo so we can get it up on our web page and into our marketing.
  4. Insurance. A Certificate of Insurance and Endorsement naming both the Sedona Mountain Bike Festival LLC and City of Sedona as additional insured is required.  General liability coverage must be a minimum of $1,000,000 These can be emailed to info@sedonamtbfestival.com or mailed to Sedona Mountain Bike Festival LLC, 1695 West highway 89a, Sedona, AZ 86336. Please include the following information for Certificate Holder and Additional Insured as follows; Sedona Mountain Bike Festival LLC 1695 West highway 89a, Sedona, AZ 86336, AND City Of Sedona, 102 Roadrunner Dr, Sedona AZ 86336
  5. Planning on selling anything? You will need a temporary business license with the City Of Sedona. Download here: http://www.sedonaaz.gov/Home/ShowDocument?id=29338. If you have any questions please Contact Cherise Fullbright at the City of Sedona at cfullbright@sedonaaz.gov

Need a place to stay? Check out our sponsoring hotels.

Exhibitor FAQs

Is there water at the venue?

Yes, there are bathrooms with flushing toilets, and also hose spigots.  We have a free bike wash run by our local highschool team that will even wash vendor bikes all weekend.

Is there power at the venue?

No, there is not power available for general vendors. Food vendors will have access to power at night.

When can I set up?

In the last couple weeks leading up to the event we will send you a move in time. We want you to come on or after this time. If you come early we will make you leave. 

We spend a lot of time creating a move in schedule with what we know about your space and vehicle so that we can make it easy on you to move in. We know that move in is stressful and following the move in schedule makes this as easy as possible.

Can I get an event on the schedule?

Yes, please!

Want to host a group ride, happy hour, or other activations at your booth? Let us know the details and we will help you make it happen.

Please send short descriptions to mike@sedonamtbfestival.com.

These will go on our website and also be emailed to everyone coming to the event.

Need some ideas? Want to see what brands did last year?  Check out last year's schedule here. 

Can I host a Happy Hour? What is the deal with booze?

Yes you can host a happy hour with alcohol. The Sedona Mountain Bike Festival has a liquor license and as per AZ law you are required to have a licensed server. We can handle that all for you, for $500 per keg we can have a server show up with beer, cups, and take care of everything for you.

A portion of the beer sales at the beer garden go to the local trail group and if you buy a keg from us we handle a donation to the group on your behalf.

Where can I ship stuff?

The event is held in a city park where you can not ship items. Your hotel can likely handle shipments, as can the UPS store in town.

If you have to ship freight you need to let us know when you plan to pick up the items. We can only store so much for a short amount of time. Our preferred vendor is FedEx Freight. 

If you need to send a freight shipment please email mike@sedonamtbfestival.com and we can work the details and get you a shipping address.

What’s the phone number for selling items that I need for my city sales tax license?

The event does not have a phone number. Please use the email: info@sedonamtbfestival.com.

Where can I rent stuff from? Tables, Chairs, Ect?

Verve is where The MTB Festival rents everything from. You can have your things delivered with the event delivery Thursday March 13th and picked up on the 17th.

https://www.verveeventsandtents.com/

Where can I get the insurance I need for the event?

The Sedona Arm of Crest Insurance is who we use for our insurance: https://crestins.com/sedona-az/

Nick Hastings: nhastings@crestins.com

Nick is a mountain biker himself and will be at the event as a volunteer.